Most freight tenders are negotiated annually or every two years. Depending on the trade route and customers, negotiations can take place throughout the year, but in the past, contract negotiations take place at the beginning of the year, usually around March-April. The ultimate goal of tenders is to ensure proper operation and manage costs during the rest and peak season, which usually take place from August to October or November. Here is a brief guide to all the information contained in a freight contract: Freight forwarders do not transport the goods themselves, but act as an agent on behalf of the shipper. They negotiate the most commercially efficient company for their customers, advise on import and export regulations, help with all the necessary documentation, advise on the storage of goods and insurance, and manage other logistics involved in the transport process. Annual freight contracts or tenders can be challenging. But if you`re shipping large quantities, they might be a good choice for you. We`ve consulted with experts to create this guide, which covers everything from basic definitions to using seasonality to your advantage. As an importer, there are a few important factors to take into account in an annual freight tendering procedure: as explained above, the freight forwarder is involved in various aspects of the transport process, from advising and organizing the means of transport and the carrier that will transport the goods, to assisting with customs and regulatory requirements, planning the storage of goods. A shipping contract often limits the carrier`s liability for damage, unless the damage results from the carrier`s negligence in the maintenance of the goods. Knowing the market, the main players on the different trade routes, the extent of their service, the best operator for each route and where a freight forwarder has a demand for containers significantly increases your leverage during tender negotiations.

Do your homework and you will be able to negotiate more successfully. Be sure to use sea freight reference databases such as the Freightos Baltic Index. As a rule, payment is due at the time indicated on the invoice that the carrier must issue to the customer. For late payments, interest is often charged by the carrier, and third-party fees incurred by the carrier are usually charged to the customer. .